Royal Middle School

Royal Middle School students, as citizens of the school community, are entitled to all the rights and privileges granted by our democratic society.  The right to an education, however, does allow that schools may legitimately expect students to accept certain responsibilities.  It is important that both students and parents read this document, as they are responsible to know the information.  

When students come to school to learn, they arrive on time with their work done to the best of their ability.  Students present themselves in attire that is not distracting to the learning of others.  Students who want to better themselves ask their peers and teachers for help when necessary and will give help to others. Role modeling healthy behavior develops leadership skills and lifelong habits that can increase the number and quality of opportunities.  

All students who attend Royal Middle School shall comply with the written policies, rules, and regulations of the Royal School District; shall pursue the required course of studies; and shall submit to the authority of school staff, subject to such corrective action(s) as identified in the Royal School District/Royal Middle School Student Discipline Codes. As afforded by the Washington Administrative Code, all students have the right to due process.

Overview of Student Rights
Each student attending Royal Middle School has the right to:

• An equal educational opportunity, free of discrimination because of national origin, immigration status, race, religion, sexual orientation, gender, pregnancy, marital status, or an identified learning need.
• Be secure in his or her person, papers, and effects from unreasonable search and seizures.
• Free expression and assembly subject to reasonable limitations and identified procedures for exercising such rights.
• Be free from unlawful interference in his or her pursuit of an education while in the custody of a school authority.
   

Overview of Student Responsibilities
Each student attending Royal Middle School has the responsibility to:

• Attend school daily and be on time to class with all necessary materials
• Know and obey the rules of the district and the school.
• Accept reasonable consequences for violating school or district rules.
• Respect the rights of others, as not to disrupt or deprive others of their right to an education.
• Respect the property of others, of the school, and the district; and be willing to make restitution for property damaged.  
   

Safety comes first in our school, and we believe that only through healthy levels of physical, social, and emotional safety can our students learn at high levels.

Counseling services are available for any student that is seeking additional support or mental health services. School counselors visit classrooms regularly to promote and inform students that they are readily available. Grant County Mental Health Services is also available for students who are seeking services outside of school or needing additional counseling services during the school week. There is also a school psychologist that is readily available for students as well. Please see your school counselor for further assistance.

The Counseling Department aims at promoting a positive level of awareness among our student population when it comes to educating and creating awareness on mental health illnesses throughout the school year. Students are also encouraged to talk to their counselors about any concerns they might have about themselves or about another classmate or friend. No student or person is ever alone. As a school, we are here for our students.

If a staff member is concerned about a student, he or she may, in addition to discussing concerns with the student, refer that student to our school counselor for further assistance.  If a parent is concerned about his or her child or another student, please contact the middle school to discuss your concerns with one of our school counselors.  See phone numbers for outside resources.

• Crisis Lifeline: 988
• Grant Integrated Services: 1.509.765.1582
• Grant Integrated Services 24-hour crisis line: 1.509.765.1717 or 1.800.852.2923
• Renew 509 765 9293
• National Suicide Prevention Hotline: 1.703.527.4077 or 1.800.273.TALK
• Suicide Prevention Text Line: Text HOPE to 741741

In the event of any emergency, please call 911 immediately before seeking assistance from school staff or administrators.

The process of education requires continuity of instruction and student participation in order to reach the goal of maximum educational benefits for each individual.  This is a well-established principle of education which underlies and gives purpose to the requirement of compulsory education. When a student is aware that they are going to be absent, it is his/her responsibility to ask for assignments before the absence occurs. Requests for make-up work/assignments must be made within two days after returning to school and must be completed within reasonable limits set by that individual teacher.  If assignments are given prior to the student leaving, the assignments may be due upon the student’s return to school.  With excused absences, students will have two days for each day out to make up work. If students do not make a request within two days, it is no longer the teacher’s obligation to allow the students to make up the work.  It is also understood that make-up work does not substitute for classroom participation and grades may be negatively impacted due to an inability to participate if a student is not present.  Make-up work may not be allowed for any unexcused or truant absence. All absences, in accordance with State Law and District Policy, require a written excuse from a parent or legal guardian stating the reason for the absence within two (2) school days.  Absences will be classified as two main types:  EXCUSED or UNEXCUSED.
 

Excused and Unexcused Absences

Students are expected to attend all assigned classes each day. School staff will keep a record of absence and tardiness, including a call log and/or a record of excuse statements submitted by a parent/guardian, or in certain cases, students, to document a student’s excused absences.

Attendance (R.C.W. 28A.225.010)

Attendance at Royal Middle School is mandatory and of special concern to all members of the Royal School District and to our community.  It is the responsibility of the parent(s) or guardian(s) to cause the student to attend.  It is the responsibility of the student to attend for the full time when school is in session unless the student is enrolled in an outside program. 
 

Attendance Procedure (per SB Policy 3122P)                    

Students are expected to attend all assigned classes each day. Teachers/school staff will keep a record of absence and tardiness, including documentation of students’ excused absences.

The following are valid excuses for absences and tardiness. Assignments and/or activities not completed because of an excused absence or tardiness may be made up in the manner provided by the teacher.

A. Participation in a school-approved activity or instructional program.  To be excused this absence must be authorized by a staff member and the affected teacher must be notified prior to the absence unless it is clearly impossible to do so.

B.Absence due to illness: health condition; medical appointment; family emergency: religious purposes; court, judicial proceeding or serving on a jury; post-secondary, technical school or apprenticeship program visitation, or scholarship interview; State-recognized search and rescue activities consistent with RCW 28A.225.055; and directly related to the student’s homeless status.
                    

When possible, the parent/guardian is expected to notify the school office on the morning of the absence by phone, e-mail or written note of explanation with the student. If no excuse is provided with the notification, or no notification is provided, the parent/guardian will submit an excuse via phone, e-mail or written note upon the student’s return to school.                     

A parent may request that a student be excused from attending school in observance of a religious holiday. In addition, a student, upon the request of his/her parent/guardian, may be excused for a portion of a school day to participate in religious instruction provided such is not conducted on school property. A student shall be allowed one makeup day for each day of absence.

C. Absence for parental-controlled activities.  This category of absence shall be counted as excused for purposes agreed to by the principal and the parent/guardian. An absence may not be approved if it causes a serious adverse effect on the student's educational progress. In participation-type classes (e.g., certain music and physical education classes) the student may not be able to achieve the objectives of the unit of instruction as a result of absence from class. In such a case, a parent parent/guardian-approved absence would have an adverse effect on the student's educational progress, which would ultimately be reflected in the grade for such a course. A student, upon the request of his/her parent/guardian, may be excused for a portion of a school day to participate in religious instruction provided such is not conducted on school property or otherwise involves the school to any degree.

 
D. Absence resulting from disciplinary actions--or short term suspension.  As required by law, students who are removed from a class or classes as a disciplinary measure or students who have been placed on short-term suspension shall have the right to make up assignments or exams missed during the time they were denied entry to the classroom if the effect of the missed assignments shall be a substantial lowering of the course grade.

E. Extended illness or health condition.  If a student is confined to home or hospital for an extended period, the school shall arrange for the accomplishment of assignments at the place of confinement whenever practical. If the student is unable to do his/her schoolwork, or if there are major requirements of a particular course which cannot be accomplished outside of class the student may be required to take an incomplete or withdraw from the class without penalty.

F.  Excused absence for chronic health condition.  Students with a chronic health condition which interrupts regular attendance may qualify for placement in a limited attendance and participation program. The student and his/her parent/guardian shall apply to the principal or counselor, and a limited program shall be written following the advice and recommendations of the student's medical advisor. The recommended limited program shall be approved by the principal. Staff shall be informed of the student's needs, though the confidentiality of medical information shall be respected at the parent's request.

Unexcused absences fall into two categories:

a. Submitting a signed excuse which does not constitute an excused absence as defined above; or
b. Failing to submit any type of excuse statement by the parent/guardian or adult student, whether by phone, e-mail or in writing, for an absence.

The truancy process below is RSD's response to unexcused absences.

Washington State Truancy (BECCA Bill) and Compulsory Attendance Laws. Royal School District.
 

STEP 1

In response to one (1) unexcused absence:  Inform parent by phone or by letter. 
 

STEP 2

In response to three (3) unexcused absences: The school will schedule a parent conference to improve the student's attendance. For students who are in Middle/High School, the school will administer the WARNS assessment and take data-informing steps to eliminate or reduce student's absences. (parent permission not required).
 

STEP 3

In response to five (5) unexcused absences in a month: Parent and school must enter into an attendance contract to improve the student's attendance.  If contract is not followed or student and/or parent refuses to enter into a contract, see Step 4.  
 

STEP 4

In response to seven (7) unexcused absences in a month or fifteen (15) unexcused absences in a school year:  School will file a truancy petition as a STAY to Grant County Juvenile Court (GCJC) and refer the family to Community Engagement Board (CEB). If agreement is not followed or student and/or parent refuses to attend CEB, see Step 5.

STEP 5

File a CEB Return of Case and a Case Declaration with GCJC.  Parents and students will attend a truancy hearing at GCJC.  School will receive notice for court requirements. If non-compliant with court's requirements, see Step 6. 

STEP 6

File In Contempt with Grant County Juvenile Court. New hearing date will be set. Sanctions will be imposed. 

Royal Middle School Tardy Procedure

Tardies will reset at the start of each semester. 

• 1st and 2nd Tardy
  • The teacher gives a clear verbal reminder to the student about the importance of being on time. 
  • Tardy is documented in Skyward
  • Optional: brief classroom-based consequence (e.g., seat change, loss of free time).
• 3rd tardy
  • Automated or in-person call home to notify parent/guardian.
  • The teacher documents the contact in Skyward.
• 4th & 5th tardy
  • Teacher applies and documents at least one of the following interventions in Skyward:
    • Teacher/Student conference
    • Parent contact (phone, message, or email)
    • Short before/after school makeup time (minimum 15 min.)
    • Academic accountability plan (e.g., completing missing work or review session)
• 6th tardy and beyond
  • ​​​​​​​The teacher submits a discipline referral to administration. 
  • all prior interventions must be documented in Skyward, including dates.
  • Admin will assign appropriate consequences and may schedule a parent meeting or create an attendance support plan. 
• Tardy Enforcement Days
  • On occasion, the school will conduct Tardy Enforcement Days. 
  • Any student late to class on those days will automatically receive a lunch detention.
  • These are designed to reset expectations and promote school-wide timeliness. 

Student Check-In/Check-Out

If a student is late to school, the student must check in at the main office with a note or the office must be contacted by a parent/guardian. If a student has a valid reason for leaving while school is in session, a parent/guardian must sign the student out at the office

WAC 28A.320.140

Royal Middle School – Dress for Success

At Royal Middle School, our focus is on helping students succeed and stay in class. We do not want clothing to be a barrier to learning. Our dress expectations are simple, focused on safety and respect, and designed to minimize major distractions. Minor issues will be addressed respectfully and without removing students from class unless absolutely necessary.

General Expectations

• Student dress should be neat, clean, and within the bounds of decency, health, and safety.
• Students should dress in a way that allows them to participate fully in learning.
• Dress and appearance are primarily the responsibility of students and their families.
• Clothing that disrupts the educational process will result in a referral to an administrator.
• In cases where hygiene is a concern, students will be referred privately to the counselor or school nurse to help support and address the situation with care and respect.

Head

• Hats, hoods, and head coverings are allowed but must be removed if asked by a teacher or administrator.
• No sunglasses inside the building.

Torso

• Shirts must cover the stomach.
• Undergarments should not be visible.

Legs

• Shorts, skirts, and dresses should be at least mid-thigh in length.
• Pants and shorts must be worn at or above the hips.
• Clothing with holes should not expose undergarments.

Feet

• Shoes must be worn at all times and should be appropriate for the day’s activities.

Images & Language

• Clothing, jewelry, or tattoos may not display:
  • Drugs, alcohol, or tobacco
    • Example: “Cookies” brand
  • Weapons or gang-related symbols
  • Sexual content or offensive language

Special Days

• Exceptions may be made for spirit days or special events. These will be clearly announced ahead of time.

Administrative Discretion

• School administration reserves the right to address clothing concerns outside of these guidelines if it is determined that a student’s attire is disrupting the learning environment.

Dress Code: Gang Attire 

Purpose:

The dress code policy aims to maintain a safe and inclusive educational environment by prohibiting clothing or accessories associated with gangs as defined by Washington State law.

Definition:

Gang attire refers to clothing, accessories, or symbols that are commonly associated with gangs, as outlined in Washington State law WAC 28A.320.140 

Rules:

1. Prohibited Clothing:
   • Clothing displaying gang insignia, emblems, or symbols.
   • Clothing associated with known gangs, including specific colors or patterns commonly affiliated with gangs.
   • Clothing that promotes or glorifies gang activity or violence.
2. Prohibited Accessories:
   • Bandanas, headbands, or any headwear primarily associated with gang culture.
   • Excessive or oversized belt buckles, belt tails, or chains that are indicative of gang affiliation.
   • Tattoos or body markings associated with gangs visible while in school attire.
3. Prohibited Behavior:
   • Engaging in hand signs, gestures, or signals commonly associated with gangs.
   • Forming groups or cliques based on gang affiliation.
   • Advocating or promoting gang-related activities through speech, written materials, or social media.

Enforcement:

Students found in violation of the dress code policy will be subject to appropriate disciplinary actions as outlined in the Royal School District's code of conduct and WA State law (R.C.W. 28A.600.455). 

Note: This dress code policy is based on the current understanding of gang attire in Washington State and may be revised as necessary to align with any changes in state law or community needs.

ASB Cards and Student Fees:

ASB cards are FREE.  This card entitles the student to free admission to all regular home athletic contests.

All fees and/or previous fines must be paid before participation in any school performance, trip or after school practice.

Artificial Intelligence (AI) Use Policy
At Royal Middle School, we believe that technology can be a powerful tool for learning — when used responsibly. Students may only use AI tools (such as ChatGPT, Grammarly, or other automated writing or image generators) with teacher permission and under supervision.

AI tools may not be used to:

• Complete writing assignments, essays, or projects without teacher approval
• Bypass thinking, learning, or academic effort
• Create or submit work that misrepresents a student’s own knowledge or voice
• Generate inappropriate, harmful, or false content
• Access restricted websites or apps through AI tools

If AI is allowed by a teacher, students must:

• Clearly label when and how AI tools were used
• Include their own thinking, reflection, or edits
• Use the tool to support learning, not replace it

Violations of this policy may result in:

• Loss of technology privileges
• Academic consequences (e.g., redo or loss of credit)
• Disciplinary action as outlined in the Student Code of Conduct

Our goal is to teach students how to use technology ethically, creatively, and with integrity — preparing them for the future while keeping learning at the center.

Athletics

In order to participate in athletics, the student must meet athletic eligibility requirements. Students in the 7th & 8th grade must have passed 6 of 7 classes the previous grading period to be eligible to play. Grade checks are run every two weeks during the athetic season.

In order to be eligible for after school sports, each student must:

1. Have permission forms signed by parent/guardian on FinalForms.
2. Have a current physical examination form signed by a doctor uploaded to FinalForms or submit a paper copy to the office.
3. School insurance or an insurance waiver signed by parents indicating that private insurance covers them for athletic participation.
4. Have an emergency medical authorization form on file in the office.
5. Abide by Washington Interscholastic Activities Association and Royal School District policies pertaining to athletic eligibility and co-curricular participation rules. The Royal School District Athletic Code can be found at https://www.royalsd.org/athletics/athletics_code.

Bathroom Passes:

To ensure that students maximize their learning time and minimize disruptions, we are implementing a Quarterly Bathroom Pass Policy. This policy is designed to encourage responsible use of bathroom breaks and ensure that students are present and engaged during instructional time.

Policy Guidelines

1. Quarterly Pass Allocation:
   • At the beginning of each quarter, every student will receive a bathroom pass card with 10 pass slots. Teachers will initial one slot each time the student uses a pass.
2. Pass Usage:
   • Students must present their bathroom pass card to their teacher each time they need to leave the classroom to use the restroom.
   • Teachers will initial the bathroom pass card to track the frequency of student requests.
3. Proper Use of Bathrooms:
   • Bathrooms are for personal use only. Students are not to congregate or hang out in the bathrooms. Any misuse of bathroom time, such as loitering or socializing, will result in disciplinary action.
4. Accountability:
   • Students are encouraged to use their bathroom passes wisely and avoid wasting time outside of the classroom. Excessive time spent out of class may result in a review of pass usage and additional consequences.
   • If a student exhausts their quarterly allocation of 10 bathroom passes, they can contact the school administration to discuss their needs. A plan will be implemented to accommodate genuine needs for additional passes.
5. Emergencies:
   • In case of a genuine emergency, students should inform their teacher immediately. Emergency situations will be handled on a case-by-case basis, ensuring that student health and well-being are prioritized.
6. Special Considerations:
   • Students with medical conditions that require more frequent bathroom use should provide appropriate documentation to the school nurse or administration. These students will receive accommodations as needed.
7. Monitoring and Review:
   • Teachers and school staff will monitor the implementation of this policy to ensure it is effective and fair. Adjustments may be made based on feedback and observed outcomes.
   • Unused passes cannot be ‘rolled over’ or traded, but responsible use will be noted and may be rewarded at the end of the quarter.

Purpose and Expectations

The Quarterly Bathroom Pass Policy is intended to help students develop responsible time-management skills and maintain focus during class. By reducing unnecessary time out of class and preventing misuse of bathroom spaces, we aim to enhance the overall learning environment and ensure that instructional time is used effectively.

Bus Conduct
Riding the school bus is a privilege, not a right. All Royal Middle School and Royal School District rules apply on the bus and at bus stops.

Students are expected to:

• Follow directions from the driver at all times
• Stay seated while the bus is in motion
• Use respectful language and behavior
• Keep hands, feet, and objects to themselves
• Refrain from eating, drinking, or using electronics without permission
• Treat the driver, other students, and bus property with respect

Unsafe or inappropriate behavior may result in a bus referral, assigned seat, parent contact, or suspension of bus privileges, depending on the severity or frequency of the behavior.

Bus cameras, which include visual and audio recording, may be reviewed in response to reported incidents.

Cell Phones/Communication Devices (cell phones, smart watches, headphones, etc):

Due to the substantial disruption that cell phones/communication devices create at school, they must be kept out of sight, powered off and out of use during the school day (smartwatches may be left powered on but must not be used as a communication tool). Failure to comply with this rule or failure to comply with being asked by a staff member to put away a device, may result in disciplinary action.  See RSD Policy 3245 for further policies/rules regarding telecommunication devices. Listed below is an outline of the RMS Cell Phone Policy. 

Student Telecommunication Devices Policy

Operating Hours: Telecommunication devices may only be used before (before 08:15) and after the regular school day (3:00 PM) unless authorized by a school administrator due to an emergency.

Behavioral Guidelines: Devices must not disrupt the learning environment, compromise academic integrity, or infringe upon the privacy rights of others. 

Prohibited Content: Students are prohibited from sending, sharing, viewing, or possessing sexually explicit material as defined by RCW 9.68A.011, on school grounds, at school events, or on school transportation.

Confiscation and Search: School officials may confiscate a device if there is reasonable suspicion of unlawful use or violation of school rules. Devices will be returned only to the student’s parent or legal guardian. Students and parents consent to device searches when reasonable suspicion exists of a rule or law violation.

Responsibility: Students are responsible for the devices they bring to school; the district is not liable for loss, theft, or damage.

Additional Rules: Students may not use phones during restroom visits or in locker rooms at any time. Taking photos or recording in restrooms or private areas is a serious violation and may result in the loss of phone privileges, disciplinary action, and potential legal consequences.

Disciplinary Action: Violations of this policy may result in disciplinary measures, including suspension or expulsion.

Filming fights or criminal acts can contribute to the harm and perpetuation of violence. At our school, students who film such incidents may be held accountable to the same standards as those directly involved in the fight or criminal act. This means they will face similar disciplinary actions, as their actions support and encourage harmful behavior. Our goal is to foster a safe and respectful environment for all students, and we expect everyone to play a part in upholding these values.

Students who violate this policy will be subject to the following:

1st Offense: Verbal Warning-phone confiscated until the end of the day

2nd Offense: Phone confiscated until the end of the day-parent/guardian must pick up phone

3rd and subsequent violation(s): students will be required to check their phone in/out at the office daily. 

•  In addition, the following disciplinary actions may occur: phone confiscation until a parent picks it up, detention, in school suspension, restorative practices, short term suspension

Any refusal to hand over a phone to staff will result in additional disciplinary action. 

Chromebooks:

Royal Middle School Chromebook Expectations
Chromebooks are issued to students for educational purposes and are the property of the school district. Students are expected to use their devices responsibly and in a way that supports learning and reflects our school values.

Unacceptable Use Includes:

• Accessing, downloading, or sharing inappropriate, explicit, or violent content
• Installing unauthorized apps, browser extensions, or software
• Using messaging tools (including Gmail Chat, Google Docs comments, Messenger, etc.) to socialize during the school day without teacher permission
• Using another student’s Chromebook or allowing others to use yours
• Cyberbullying, harassment, or targeting others online (including through shared documents or group chats)
• Attempting to bypass district security settings or filters
• Using Chromebooks during class for non-academic purposes (games, music, YouTube, etc.) without teacher approval
   

Student Responsibility

• Students are expected to bring their assigned Chromebook to school charged and ready to use each day
• Students are responsible for keeping their device in good condition and using it appropriately
• Students must log out or close the lid when away from their Chromebook, even briefly. Using another student’s logged-in Chromebook is a violation.
• Students may be fined for repair or replacement if the device is damaged due to negligence, misuse, or intentional harm

Reporting Misuse
If you see someone misusing a Chromebook — whether accessing inappropriate content, bullying, or using someone else’s device — report it to a teacher or administrator. We want to maintain a safe and respectful digital learning environment for everyone.

Consequences for Misuse
Violations of these expectations may result in:

• A warning and reteaching of expectations
• Loss of messaging/chat features
• Restricted Chromebook access (e.g., day-use only or no take-home privileges)
• Fines for damages
• School discipline consistent with the Student Code of Conduct
   

By using your Chromebook responsibly, you help build a focused and respectful learning environment for yourself and others.

Digital Citizenship
Students at Royal Middle School are expected to use technology responsibly and respectfully at all times. Whether using Chromebooks, phones, email, messaging apps, or the internet, students are responsible for representing themselves and our school with integrity.

As digital citizens, students are expected to:

• Use technology for learning, not distraction
• Communicate online in a respectful and appropriate manner
• Keep login information private and never access another person’s account
• Avoid sharing or posting inappropriate images, videos, or messages
• Report any online bullying, threats, or unsafe content to a trusted adult
• Use school devices and platforms according to teacher and school expectations
• Think before posting or sharing — online behavior leaves a permanent footprint
• Log out of Chromebooks and accounts when not in use
• Ask for permission before taking photos or videos of others
• Students may not use devices in restrooms or locker rooms. Recording or photographing in private areas is strictly prohibited and may result in school consequences and possible legal action. Students are expected to use technology only in appropriate settings, and only for school-related purposes during the day.
   

Inappropriate use of technology may result in disciplinary consequences, including loss of device privileges.

By practicing good digital citizenship, students help create a safe, respectful learning environment both online and in person.

Operating Hours: Telecommunication devices may only be used before (before 08:15) and after the regular school day (3:00 PM) unless authorized by a school administrator due to an emergency.

Behavioral Guidelines: Devices must not disrupt the learning environment, compromise academic integrity, or infringe upon the privacy rights of others. 

Prohibited Content: Students are prohibited from sending, sharing, viewing, or possessing sexually explicit material as defined by RCW 9.68A.011, on school grounds, at school events, or on school transportation.

Confiscation and Search: School officials may confiscate a device if there is reasonable suspicion of unlawful use or violation of school rules. Devices will be returned only to the student’s parent or legal guardian. Students and parents consent to device searches when reasonable suspicion exists of a rule or law violation.

Responsibility: Students are responsible for the devices they bring to school; the district is not liable for loss, theft, or damage.

Additional Rules: Compliance with any additional school rules regarding device use is mandatory.

Disciplinary Action: Violations of this policy may result in disciplinary measures, including suspension or expulsion.

Filming fights or criminal acts can contribute to the harm and perpetuation of violence. At our school, students who film such incidents may be held accountable to the same standards as those directly involved in the fight or criminal act. This means they will face similar disciplinary actions, as their actions support and encourage harmful behavior. Our goal is to foster a safe and respectful environment for all students, and we expect everyone to play a part in upholding these values.

Students who violate this policy will be subject to the following:

1st Offense: Verbal Warning-phone confiscated until the end of the day

2nd Offense: Phone confiscated until the end of the day-parent/guardian must pick up phone

3rd and subsequent violation(s): students will be required to check their phone in/out at the office daily. 

•  In addition, the following disciplinary actions may occur: phone confiscation until a parent picks it up, detention, in school suspension, restorative practices, short term suspension

Any refusal to hand over a phone to staff will result in additional disciplinary action. 
 

Chromebooks:

Chromebooks are issued to students for educational purposes and are the property of the school district. They should be used responsibly and in alignment with the school's values and educational goals.
 

Unacceptable Use:

• Accessing, downloading, or sharing inappropriate or explicit content.
• Installing unauthorized software or applications.
• Engaging in cyberbullying, harassment, or any form of harmful online behavior.
• Attempting to bypass security measures or access others' accounts without permission.
• Using Chromebooks during class time for non-educational activities without teacher approval.

Consequences:

• Violations of this policy may result in disciplinary actions, including loss of Chromebook privileges or further consequences in line with school policy.

Reporting:

• Any observed misuse of Chromebooks should be promptly reported to a teacher, staff member, or school administration.

Responsibility:

• Students are responsible for the care and appropriate use of their assigned Chromebooks. Damages resulting from neglect or intentional misuse may incur repair or replacement costs.

By adhering to this policy, students contribute to a safe and productive learning environment while maximizing the benefits of technology in their education.

Large sums of money and valuables must be left at home. Articles of value for class display should be locked in a teacher's cabinet or checked in at the main office.  If students bring any valuable item/s to school, they do so AT THEIR OWN RISK.

Evacuations:

When an emergency within a school or department necessitates total or partial closure of the schools within the district, threatens the safety and well-being of students, and/or interferes in the normal operation of the school. (District Policy and Procedure 3432)

Emergency procedures are posted in each classroom.  At the fire alarm signal, all students and faculty must leave the building via the posted emergency exit routes. Students must clear the building.

Secure and Teach or Lockdown:

Secure and Teach is initiated to isolate students and staff inside the school from potential dangers outside the school. Secure and Teach is typically used when events in the vicinity of the school may pose a threat. During a secure and teach, movement outside of the building is prohibited. Depending on the situation, movement within the building may also be limited. 

Lockdown is initiated to isolate students and staff from immediate dangers, which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings, bomb threats, or nearby police activity. (District Policy and Procedure 3432)

Secure and Teach/Lockdowns may also be utilized for medical emergencies that necessitate restricted movement within the school. 

In the event of any situation requiring an emergency lockdown, the following procedures will be followed:

1. Students need to get into the nearest classroom, where they will remain until further notice. 
2. The classroom teacher will take attendance to determine who is missing, or added.
3. The classroom teacher will email the office staff with results of attendance. 
4. Students/staff will follow the according protocol until notified differently by administration.

Students will receive regular updates on their academic progress through Skyward. Parents are encouraged to check Skyward weekly. Report cards are issued at the end of each quarter.

Royal Middle School Honor Tickets & Code of Honor
Royal Middle School uses Honor Tickets to recognize students who consistently demonstrate the values in our Code of Honor:

• Character – Doing the right thing, even when no one is watching. Showing respect, honesty, and kindness in actions and words.
• Ownership – Taking responsibility for choices, learning, and behavior. Owning mistakes and working to improve.
• Discipline – Staying focused, following through on commitments, and making positive decisions even when it's difficult.
• Excellence – Striving to do your best academically, behaviorally, and socially — always pushing to grow and improve.

Students who show these qualities may be awarded Honor Tickets, which acknowledge their positive behavior and contributions to our school culture.

Honor ticket drawings give students the chance to earn prizes, extra privileges, or special recognition, making the Code of Honor not just a set of values, but something students are celebrated for living out every day.

Lockers at Royal Middle School are issued exclusively to student-athletes for the purpose of storing athletic clothes and equipment. These lockers are designated for use only before and after-school hours. Student athletes are expected to adhere to this policy by accessing their lockers solely during these times to ensure that locker use remains organized and secure for athletic purposes.

Students should take medications before or after school when possible. If a student needs medication during school hours or at school events, a written request from a parent/guardian and a licensed healthcare practitioner (LHP) authorization are required. For medications lasting more than fifteen days, the LHP must provide updated instructions.

For full details, refer to School District Policies 3419 and 3420 regarding medication administration.

Royal Middle School’s focus is on student learning and our school will focus on minimizing the impact of disruptions during class time.  Messages will be delivered during the last five minutes of class time. Arrangements must be made with students before or after school.

Royal Middle School is a place for learning, and student behavior should reflect that at all times. While we understand that friendships and relationships are part of middle school life, public displays of affection are limited to hand-holding only.

Hugging, kissing, sitting on laps, or other forms of physical affection are not allowed during the school day or at school events.

Students who do not follow these expectations will receive a reminder. Continued PDA may result in a parent contact or further disciplinary action if needed.

This guideline helps ensure that our campus remains focused, respectful, and appropriate for all students.

Reporting Safety Concerns
The safety of all students and staff at Royal Middle School is a top priority. If you see or hear something that feels unsafe, inappropriate, or concerning, whether it happens in person or online, we want you to report it.

Students, parents, and staff can report concerns in the following ways:

• SafeSchools tipline: Submit an anonymous report using the online form on the district website. This is available 24/7 and can be used for bullying, threats, weapons, drugs, or any other safety concern.

  Easy ways to report:

  • Visit this website by clicking here.
  • email your tip to 1233@alert1.us
  • call or text to report your tip to 509-776-0386
• School Resource Officer (SRO): Speak directly with our SRO if you feel unsafe, are aware of a serious issue, or need help addressing a safety situation.
• Teachers or staff: Talk to any trusted adult at school. Staff members are here to listen and support you.
• School counselor: For emotional or mental health-related concerns, our counselor can provide help or connect you with additional resources.
• Administration: Concerns can also be reported directly to the principal. All reports will be taken seriously and handled with care.
   

You may report concerns in person, by email, or by submitting a written note. Reports can be made anonymously. Retaliation for reporting is not allowed and will be addressed.

In any emergency or situation involving immediate danger, call 911 before contacting the school.

Your voice matters. Reporting concerns helps keep Royal Middle School safe and focused on learning.

School authorities may seize any contraband substance or object, the possession of which is illegal, or any material or object, which violates school rules or poses a hazard to the safety and good order of the school.  

A school principal, vice principal, or principal's designee may search a student, the student's possessions, and the student's locker, if the principal, vice principal, or principal's designee has reasonable grounds to suspect that the search will yield evidence of the student's violation of the law or school rules. A search is mandatory if there are reasonable grounds to suspect a student has illegally possessed a firearm in violation of RCW 9.41.280.

Selling Activities:

Students at Royal Middle School are prohibited from engaging in any selling activities on school premises without obtaining prior verbal permission from the school principal. This policy aims to ensure a focused learning environment and maintain order within the school community. Students found in violation of this policy may face appropriate disciplinary actions.

Secure Campus:

Royal Middle School is a closed campus, which means students are not permitted to leave the school grounds or enter any other Royal district schools—Red Rock Elementary (RRE), Royal Intermediate School (RIS), and Royal High School (RHS)—during the school day, from 8:00 AM to 3:30 PM, unless they are attending a school function or athletic function. This policy is in place to ensure the safety and security of all students. Any student found violating this rule will be subject to disciplinary action.

Shield Time

RTI, or Response to Intervention, is a structured approach used by schools to provide targeted support and interventions to students who may be struggling academically or behaviorally. The RTI period, referred to as "Shield Time", is a designated period during the school week, typically held on Tuesdays and Thursdays, where students receive specific interventions or enrichment activities based on their individual needs. Shield Time may also be used for behavior check-ins, self-regulation support, or makeup work for students who need extra guidance outside of core classes.

Explanation of Shield Time

Purpose: The primary goal of Shield Time is to ensure that all students receive the support they need to succeed academically. It allows educators to identify students who require additional help in specific subjects or areas and provides structured time for intervention or enrichment.

Selection Process: Students are selected for Shield Time using the RTI Scheduler App by their teachers. If a student is not selected, they are able to pick which Shield Time they would like to attend. 

Intervention Strategies: During Shield Time, students may participate in small group sessions led by teachers or educational specialists. These sessions focus on addressing specific learning gaps, improving skills, or providing advanced coursework to challenge students who are excelling.

Enrichment Opportunities: In addition to interventions, Shield Time may also include enrichment activities designed to expand students' knowledge and skills beyond the standard curriculum. This could involve projects, research assignments, or creative activities tailored to students' interests and strengths.

Monitoring and Progress: Progress monitoring is a crucial component of RTI. Educators continually assess students' progress to determine the effectiveness of interventions or enrichment activities. Adjustments to the intervention plan may be made based on ongoing assessment data to ensure student growth and success.

Deliveries to Students

Deliveries to students such as flowers, food, balloons, candy, birthday gifts, etc., will be delivered the last 5 minutes of the day and/or a note will be delivered to the student communicating to the student that they can pick up the delivery at the end of the school day.  

Student Schedules:

At Royal Middle School, we are dedicated to crafting schedules that address the academic and social/emotional needs of our students. Our aim is to provide each student with a balanced and enriching educational experience that supports their overall development.

We recognize that circumstances may arise where a schedule change is necessary to better meet a student’s needs. However, schedule changes will only be considered when there is a crucial reason that impacts the student's academic progress or well-being. All requests for schedule changes must be approved by the principal or their designee(s).

Please be aware that changes to elective classes will only be accommodated within the two weeks after the class has started. After this period, elective schedules will remain fixed to ensure consistency and stability in our learning environment.

Student Discipline Procedures
Students are expected to follow all classroom and school procedures. Teachers will clearly communicate behavioral expectations to students and parents and apply classroom management strategies consistently. When concerns arise, parents can expect to be contacted so problems can be addressed early.
(Refer to Royal School District Policy #3200 for steps taken when discipline is referred to the office.)

Discipline refers to any action the school takes in response to behavioral violations. It is not always punitive — it can also be supportive and restorative. A structured and student-centered approach to discipline helps promote fairness, equity, and continued learning.

The purposes of our discipline policy and procedures includes: 

• Engaging families and being responsive to cultural context
• Supporting students in meeting expectations with early parent involvement
• Administering discipline in ways that keep students in class when possible
• Ensuring students continue receiving educational services during suspension
• Helping students successfully return to class after disciplinary action
• Promoting fairness, equity, and due process
• Ensuring every student has the opportunity to grow academically and personally
• Maintaining a safe environment for all students and staff
  (Refer to Royal School District Policy #3241.)

Classroom exclusions are defined as “the exclusion of a student from a classroom or instructional or activity area for behavioral violations…[but] does not include action that results in missed instruction for a brief period of time when a) a teacher attempts other forms of discipline to support the student in meeting behavioral expectations; and b) the student remains under the supervision of the teacher or other school personnel during such brief duration” (Procedure 3241).

If the removal from the classroom does NOT meet the above criteria, office personnel will inform parents or guardians of the classroom exclusion.

Due process: In the event of a behavioral violation, students and parents have the right to an informal conference for the purpose of resolving the matter.  Students, parents, administrators, and staff members may all be included in the informal conference to be able to voice issues and concerns related to the violation as well as ask questions.  

Behavioral Violations

A behavioral violation is defined as “a student’s behavior that violates the district’s/schools discipline policies ”.

The school is here to support students, so we will provide a variety of possible responses to behavioral violations.  Discipline actions include--but are not limited to--the following:

• Behavior monitoring
• Behavioral contract
• Mentoring
• SafeSchools for Students online training
• Referral to Behavior Interventionist
• Social skills instruction
• De-escalation
• Restorative practices
• Parent communication
• Lunch detention
• After/Before school detention
• In-school suspension
• Short-term suspension
• Long-term suspension
• Expulsion
• Emergency expulsion
• Police Notification

Students who are placed on any form of out-of-school suspension or expulsion are not permitted to participate in or attend school-sponsored activities, including all academic and sporting events.  This includes being on any Royal School District property.

For further details about student discipline, please see School Board Policy and Procedure 3241.

Detention

Before school, during lunch, or after school, detention may be assigned to students to make up assignments, for unacceptable behavior, and for tardies. Students are responsible for making arrangements with their parents and teachers/staff to complete the detention. Parents will be notified when their student has been assigned detention. Failure to complete detention is considered a failure to comply, and may result in additional detention time or a referral to the office. After school detentions will be 30 minutes. 

Offenses: 

The list of offenses below is not exhaustive. Any district policies, RCW, or WAC’s not listed, are still applicable 

Academic Dishonesty 

Cheating, stealing or sharing answers--verbally, nonverbally, in writing or photos on an object or electronically--plagiarizing, or any other form of academic dishonesty, including inappropriate use or misuse of the school’s computer network, will not be tolerated in the school.  The teacher will confiscate all evidence, document the situation, and report it to an administrator.  The student will be subject to grade loss and/or disciplinary action.

Assault/Fighting/Disorderly Conduct

Fighting is defined as the exchange of hits or other violent physical contact between or among students, including the arrangement of fights.  Assault is an intentional act that causes someone to reasonably fear immediate harm. It can involve physical contact, such as punching or striking someone with an object, or it can be a threat that causes someone to fear violence. The victim's response must be genuine and reasonable under the circumstances. Disorderly Conduct includes the use of abusive language that intentionally creates a risk of assault.

Bullying/Harassment/Intimidation and Discrimination

Students are expected to respect the individual rights of all persons while on campus and at school functions or activities.  Everyone, including students, school personnel, parents, and community members are to be treated with respect.  Any form of harassment (including sexual), intimidation, or bullying will not be tolerated.  Bullying/Harassment is defined as intentional written, verbal, or physical bullying, intimidating, or harassing behavior that is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment.

Extortion, Assault, and Causing Physical Injury 

A student will not extort anything of value, threaten physical injury, attempt to cause physical injury, cause physical injury, or intentionally behave in a way that could reasonably be expected to cause injury to another.

Controlled Substances

Students may not possess, use, or be under the influence of controlled substances (including alcohol, marijuana, narcotics, tobacco, smokeless tobacco, unauthorized use of non-prescription and prescription drugs) while on school grounds or at any school-sponsored function or activity.  The possession, use, sale, intent to sell, distribution, sharing or being under the influence of controlled substances on district property, district-provided transportation, areas of facilities being used exclusively as school district property, or at district-sponsored activities is prohibited.  This includes any over-the-counter medication containing alcohol such as some cough or cold medications.

Disruptive Acts 

Any action, behavior, or incitement of action or behavior that interferes with the duties of a staff member or the normal operation of the school may include off-campus conduct if the conduct has the cause or effect of interfering with the normal operations of the school or district.

Dress Code 

ALL students are expected to comply with guidelines outlined in the “Appropriate Dress” section of this handbook.

Gang Dress 

Students found in violation of the dress code policy will be subject to appropriate disciplinary actions as outlined in the Royal School District's code of conduct and WA State law (R.C.W. 28A.600.455). 

False Reporting

While students are encouraged to report safety concerns, intentionally making false reports or accusations is a serious offense and may result in disciplinary action.

Gang Activity 

Gang activity is defined as any gang violence, gesture, vandalism, intimidation, or disruption of learning related to gang activity in any manner will not be tolerated.

Any student wearing, carrying, or displaying gang-related apparel or devices; exhibiting behavior or gestures which symbolize gang membership; causing, participating in, and/or recruiting for gang-related activities; causing and/or participating in activities which intimidate or affect the attendance of another student; possessing, transmitting, or using gang-related images or pictures. 

Students who gather for the intent of causing disruption to the normal function of the school day may be considered gang-affiliated.

Students engaged in gang activity will face stringent discipline due to their affiliation with criminal enterprises. 

Hazing

Hazing is any intentional action taken for the purpose of initiation that humiliates, risks harm, or causes emotional or physical discomfort to another student. Hazing is not allowed in any form at RMS, including in extracurricular or athletic settings.

Other Disciplinary Infractions 

Verbal abuse, malicious mischief, profanity, computer misuse, unauthorized access, false statements, alteration of records, trespass, entering another’s locker or desk, willful disobedience, burning, disruptive devices, possession of inappropriate materials, accumulation of referrals, bus misconduct, theft, burglary, coercion, robbery, damaging school or personal property, arson, violation of school rules or policies not listed, are all subject to disciplinary action based on severity of the incident, previous disciplinary record, academic progress, and conduct of the student.

Retaliation Prohibited

Students who report bullying, threats, harassment, or safety concerns are protected from retaliation. Any student who attempts to intimidate or retaliate against someone for reporting an incident will face disciplinary consequences.

Sexual Harassment

Sexual harassment includes unwelcome sexual advances, inappropriate touching, comments, gestures, or requests for sexual favors. This can be verbal, non-verbal, physical, or digital. Students engaging in this behavior will face serious disciplinary consequences, and incidents will be reported in accordance with district policy and state law.

Technology Misuse

Students are expected to use all school-issued technology for learning. Misuse of Chromebooks, messaging apps, or other digital tools may result in disciplinary action. This includes accessing others' accounts, recording or posting others without consent, or using devices for non-educational purposes during class without permission.

Threats

Communicating threats of violence or harm directly or indirectly, whether by physical, verbal, written, telephonic, or electronic means, which cause another person to believe his/her life, safety or property is in danger, or which cause a listener to believe that another person’s life, safety or property is in danger.  Threats need not be communicated to the intended victim.  Includes bomb threats, false alarms, threats of violence, etc. 

Weapons, Dangerous Instruments, and Explosive Devices  

It is the policy of the Royal School District that there be no tolerance for the possession or use of weapons, dangerous instruments, or explosive devices by students.  Students may not possess or use firearms, dangerous instruments, or explosive devices on school property, on school-provided transportation, in areas or facilities being used exclusively by a school, or at a school-sponsored event or activities. Dangerous weapons include and are not limited to: firearms, nun-chu-ka-sticks, throwing stars, air gun, air pistol, air rifle, stun gun, knife, or any item that is used or could be used as a weapon. 

Possession or use of a firearm in violation of this policy shall result in a minimum of one (1) school term expulsion from the district.  The superintendent or designee may modify the mandatory expulsion on a case-by-case basis.  Exceptions to this policy may be made only as allowed by state law and authorized by the district.  Any student who possesses any weapon, or explosive devices, other than a firearm, in violation of this policy may be expelled or be subject to other school discipline as provided in board policy and state law.  

The district is authorized to expel any student who has violated the weapons policy.  Any student who brings a firearm will be expelled for no less than one school term.  The school must notify the police and the student’s parent(s) or guardian(s) of the incident.  Police do not need a warrant to arrest any person on school property who illegally possesses or has possessed a firearm or dangerous weapon.

Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)

Schools are meant to be safe and inclusive environments where all students are protected from Harassment, Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other school activities. This section defines HIB, explains what to do when you see or experience it, and our school’s process for responding to it.

What is HIB?

HIB is any intentional electronic, written, verbal, or physical act of a student that:

• Physically harms another student or damages their property;
• Has the effect of greatly interfering with another student’s education; or,
• Is so severe, persistent, or significant that it creates an intimidating or threatening education environment for other students.

HIB generally involves an observed or perceived power imbalance and is repeated multiple times or is highly likely to be repeated. HIB is not allowed, by law, in our schools.

How can I make a report or complaint about HIB?

Talk to any school staff member (consider starting with whoever you are most comfortable with!). You may use our district’s reporting form to share concerns about HIB (https://www.royalsd.org/cms/one.aspx?pageId=12659661) but reports about HIB can be made in writing or verbally. Your report can be made anonymously, if you are uncomfortable revealing your identity, or confidentially if you prefer it not be shared with other students involved with the report. No disciplinary action will be taken against another student based solely on an anonymous or confidential report.

If a staff member is notified of, observes, overhears, or otherwise witnesses HIB, they must take prompt and appropriate action to stop the HIB behavior and to prevent it from happening again. Our district also has a HIB Compliance Officer (Cody Miller cmiller@royalsd.org, 509-346-2256 ext. 3950) who supports prevention and response to HIB.

What happens after I make a report about HIB?

If you report HIB, school staff must attempt to resolve the concerns. If the concerns are resolved, then no further action may be necessary. However, if you feel that you or someone you know is the victim of unresolved, severe, or persistent HIB that requires further investigation and action, then you should request an official HIB investigation.

Also, the school must take actions to ensure that those who report HIB don’t experience retaliation. 

What is the investigation process?

When you report a complaint, the HIB Compliance Officer or staff member leading the investigation must notify the families of the students involved with the complaint and must make sure a prompt and thorough investigation takes place. The investigation must be completed within 5 school days, unless you agree on a different timeline. If your complaint involves circumstances that require a longer investigation, the district will notify you of the anticipated date for their response.

When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must provide you with the outcomes of the investigation within 2 school days. This response should include: 

• A summary of the results of the investigation 
• A determination of whether the HIB is substantiated 
• Any corrective measures or remedies needed 
• Clear information about how you can appeal the decision 

What are the next steps if I disagree with the outcome?

For the student designated as the “targeted student” in a complaint:

If you do not agree with the school district’s decision, you may appeal the decision and include any additional information regarding the complaint to the superintendent or the person assigned to lead the appeal, and then to the school board.

For the student designated as the “aggressor” in a complaint:

A student found to be an “aggressor” in a HIB complaint may not appeal the decision of a HIB investigation. They can, however, appeal corrective actions that result from the findings of the HIB investigation. 

For more information about the HIB complaint process, including important timelines, please see the district’s https://www.royalsd.org/cms/one.aspx?pageId=12659661 or the district’s HIB Policy 3207 and Procedure 3207P.

Our School Stands Against Discrimination

Discrimination can happen when someone is treated differently or unfairly because they are part of a protected class, including their race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, creed, disability, use of a service animal, or veteran or military status. 

What is discriminatory harassment?

Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct is based on a student’s protected class and is serious enough to create a hostile environment. A hostile environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to participate in, or benefit from, the school’s services, activities, or opportunities.

To review the district’s Nondiscrimination Policy 5010 and Procedure 5010P, visit https://drive.google.com/drive/folders/0B646Pnkfm8DXMzhDRk9OeHRXbnc?resourcekey=0-Oz4yg4QNE8u-B--fYSzzjQ.

What is sexual harassment?

Sexual harassment is any unwelcome conduct or communication that is sexual in nature and substantially interferes with a student's educational performance or creates an intimidating or hostile environment. Sexual harassment can also occur when a student is led to believe they must submit to unwelcome sexual conduct or communication to gain something in return, such as a grade or a place on a sports team.

Examples of sexual harassment can include pressuring a person for sexual actions or favors; unwelcome touching of a sexual nature; graphic or written statements of a sexual nature; distributing sexually explicit texts, e-mails, or pictures; making sexual jokes, rumors, or suggestive remarks; and physical violence, including rape and sexual assault.

Our schools do not discriminate based on sex and prohibit sex discrimination in all of our education programs and employment, as required by Title IX and state law.

To review the district’s Sexual Harassment Policy 3204 and Procedure 3204P, visit Policy folder 3000.

What should my school do about discriminatory and sexual harassment?

When a school becomes aware of possible discriminatory or sexual harassment, it must investigate and stop the harassment. The school must address any effects the harassment had on the student at school, including eliminating the hostile environment, and make sure that the harassment does not happen again.

What can I do if I’m concerned about discrimination or harassment?

Talk to a Coordinator or submit a written complaint. You may contact the following school district staff members to report your concerns, ask questions, or learn more about how to resolve your concerns.

Concerns about discrimination: 

Civil Rights Coordinator: Cody Miller, Compliance/HIB/Title IX Coordinator, cmiller@royalsd.org 509-346-2256 ext. 3950.

Concerns about sex discrimination, including sexual harassment: 

Title IX Coordinator:   Cody Miller, Compliance/HIB/Title IX Coordinator, cmiller@royalsd.org 509-346-2256 ext. 3950.

Concerns about disability discrimination: 

Section 504 Coordinator: Heather Quigley, 504 Coordinator, hquigley@royalsd.org 509-346-2487 ext. 1801.

Concerns about discrimination based on gender identity: 

Gender-Inclusive Schools Coordinator:  Cody Miller, Compliance/HIB/Title IX Coordinator, cmiller@royalsd.org 509-346-2256 ext. 3950.

To submit a written complaint, describe the conduct or incident that may be discriminatory and send it by mail, fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the complaint as soon as possible for a prompt investigation, and within one year of the conduct or incident. 

What happens after I file a discrimination complaint?

The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The Civil Rights Coordinator must make sure a prompt and thorough investigation takes place. The investigation must be completed within 30 calendar days unless you agree to a different timeline. If your complaint involves exceptional circumstances that require a longer investigation, the Civil Rights Coordinator will notify you in writing with the anticipated date for their response.

When the investigation is complete, the school district superintendent or the staff member leading the investigation will send you a written response. This response will include: 

• A summary of the results of the investigation 
• A determination of whether the school district failed to comply with civil rights laws 
• Any corrective measures or remedies needed 
• Notice about how you can appeal the decision

What are the next steps if I disagree with the outcome?

If you do not agree with the outcome of your complaint, you may appeal the decision to the Board of Directors and then to the Office of Superintendent of Public Instruction (OSPI). More information about this process, including important timelines, is included in the district’s Nondiscrimination Procedure 3210P and Sexual Harassment Procedure 3205P.

I already submitted an HIB complaint – what will my school do?

Harassment, intimidation, or bullying (HIB) can also be discrimination if it's related to a protected class. If you give your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination Procedure 3210P and the HIB Procedure 3207P to fully resolve your complaint.

Who else can help with HIB or Discrimination Concerns?

Office of Superintendent of Public Instruction (OSPI)

All reports must start locally at the school or district level. However, OSPI can assist students, families, communities, and school staff with questions about state law, the HIB complaint process, and the discrimination and sexual harassment complaint processes.

OSPI School Safety Center (For questions about harassment, intimidation, and bullying)

• Website: ospi.k12.wa.us/student-success/health-safety/school-safety-center 
• Email: schoolsafety@k12.wa.us
• Phone: 360-725-6068

OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

• Website: Equity and Civil rights- OSPI 
• Email: equity@k12.wa.us
• Phone: 360-725-6162

Washington State Governor’s Office of the Education Ombuds (OEO)

The Washington State Governor’s Office of the Education Ombuds works with families, communities, and schools to address problems together so every student can fully participate and thrive in Washington’s K-12 public schools. OEO provides informal conflict resolution tools, coaching, facilitation, and training about family, community engagement, and systems advocacy. 

• Website: Washington State Governor's Office of the Education 
• Email: oeoinfo@gov.wa.gov 
• Phone: 1-866-297-2597

U.S. Department of Education, Office for Civil Rights (OCR)

The U.S. Department of Education, Office for Civil Rights (OCR) enforces federal nondiscrimination laws in public schools, including those that prohibit discrimination based on sex, race, color, national origin, disability, and age. OCR also has a discrimination complaint process.

• Website: File a complaint- OCR 
• Email: orc@ed.gov 
• Phone: 800-421-3481

Our School is Gender-Inclusive

In Washington, all students have the right to be treated consistent with their gender identity at school. Our school will:

• Address students by their requested name and pronouns, with or without a legal name change
• Change a student’s gender designation and have their gender accurately reflected in school records
• Allow students to use restrooms and locker rooms that align with their gender identity
• Allow students to participate in sports, physical education courses, field trips, and overnight trips in accordance with their gender identity
• Keep health and education information confidential and private
• Allow students to wear clothing that reflects their gender identity and apply dress codes without regard to a student’s gender or perceived gender
• Protect students from teasing, bullying, or harassment based on their gender or gender identity

To review the district’s Gender-Inclusive Schools Policy 3211 and Procedure 3211P, visit https://drive.google.com/drive/folders/0B646Pnkfm8DXMzhDRk9OeHRXbnc?resourcekey=0-Oz4yg4QNE8u-B--fYSzzjQ.

 If you have questions or concerns, please contact the Gender-Inclusive Schools Coordinator: 

Cody Miller, Compliance/HIB/Title IX Coordinator, cmiller@royalsd.org 509-346-2256 ext. 3950.

For concerns about discrimination or discriminatory harassment based on gender identity or gender expression, please see the information.